Part-Time Academic Advisor

LOCATION: Wayland Baptist University – Arizona Campus: Phoenix

SUPERVISED BY: Phoenix Site Coordinator

POSITION CLASSIFICATION: Non-Exempt; Part Time

POSITIONS SUPERVISED: None

GENERAL RESPONSIBILITIES: The Academic Advisor serves the admissions office functions of the Phoenix sites of the Arizona Campus. This includes both recruitment and counseling functions. Provides personal assistance to students regarding degree plan and program requirements. Obtains information from all relevant sources. Analyzing information provided by students to evaluate and help students choose the best solutions. Translates or explains information on degree plan requirements and school policies. Communicates with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail. Provides guidance and expert advice on degree plans and policies and procedures to management or other groups on technical, systems, or process-related topics.

SPECIFIC TASKS AND DUTIES:

Treat others as you want to be treated
Advise individuals to help them understand their educational options
Advise students regarding educational issues such as course and program selection, class scheduling, school adjustment, study habits, and career planning
Address community groups, faculty, and staff members to explain available services
Assess needs for assistance such as financial aid, or additional education, and refer clients to the appropriate services, such as the Student Accounts Advisor
Compile and study occupational, educational, and economic information to assist students in determining and carrying out educational objectives
Conduct follow-up interviews with students to determine if their needs have been met
Provide back-up concerning Registrar functions
Enforce all administration policies and rules governing students
Assist Site Coordinator and office staff to meet the needs of the Phoenix sites
Coordinates faculty, staff and student base\installation access for approval with security personnel
Assist with graduation accurately and without delay
Reviewing, creating and updating brochures and forms. This is a shared responsibility with the Administrative Assistant
Ensuring the whiteboards, classrooms and offices present a clean work and study environment. This is a shared responsibility with the Administrative Assistant

The above statements are not a complete list of all responsibilities and duties performed by employees in this job. Employee may perform other related duties as assigned by the Assistant Executive Director/Campus Dean.

MINIMUM QUALIFICATIONS:

Education, Certification and License:

Bachelor’s Degree in a related field is preferred.

Experience and Knowledge:

Experience advising students in an academic setting preferred
Principles, methods, and procedures for career counseling and guidance
Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar
Knowledge of academic degree plans and requirements
Administrative experience in a customer setting

Skills and Abilities:

Demonstrate commitment to the mission of the university
An in-depth understanding of and commitment to the team “and” servant leadership concept
Effective communication skills, listening and talking to convey information effectively
Taking initiative and actively looking for ways to assist others
Logical thinking skills identify strengths and weaknesses of alternative solutions, conclusions or approaches to problems
Detail oriented and possess strong administrative skills
Excellent manager of time and ability to prioritize and multi-task
Customer Service oriented
Possess strong computer skills
Flexible and available to work extended hours as needed
Ability to follow directions

Physical Demands:

Frequently stand and walk;
Frequently flex upper trunk forward while sitting or standing;
Frequently lift up to 10 pounds and occasionally lift up to 25 pounds;
Frequently carry up to 10 pounds and occasionally carry up to 25 pounds;
Occasionally push or pull objects;
Occasionally flex upper trunk forward at the waist and partially flex at the knees;
Frequently reach at or below should height, and occasionally reach above shoulder height

CONDITIONS OF EMPLOYMENT:

Employment is subject to an introductory period to monitor employee performance. If hired, the prospective employee must present documentation within three (3) days of hire date to establish their identity and employment eligibility as required by Immigration and Customs Enforcement (ICE). Employee must be able and willing to travel. Must be able to operate a licensed motor vehicle and possess a valid state driver’s license or have access to reliable transportation. Must have and maintain a satisfactory driver’s record.

Wayland Baptist University does not illegally discriminate in employment opportunities or practices on the basis of race, color, sex, national or ethnic origin, age, disability, or genetic information. Under federal law, the university may discriminate on the basis of religion in order to fulfill its mission and purposes.

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